Introduction
In this blog we will learn about How to Compose a Letter That Is Noticeable. Their Header, body and method of writing letter. Now scroll down and learn it with examples….
Letter – Writing
Every educated person should know how to write a clear and read-able letter. Everyone has sometimes to write business letters of some sort, and may have to face the problem of writing an important letter that will vitally affect his interests in life. The art of letter-writing is, therefore, no more ornamental accomplishment,. but something educated person must acquire for practical reason.
The Form of Letters
Letters are messages, and certain letter-forms have been established by experience and custom as the most useful forms learned and used by every letter-writer, for neglect of them is a sign of ignorance and carelessness.
There are several different kinds of letters ( such as friendly letters, business letters, etc.) each of which has own its particular form; but there are certain matters of form which apply to all, and these may be explained first.
How to Compose a Letter That Is Noticeable
in all kinds of letters there are six point to form to be attended to, namely:-
1. The Heading consisting of (a) the writer address and (b) the date.
2. The courteous Greeting of Salutation.
3. The Communication or message__ the body of the letter.
4. The Subscription, or courteous leave-taking, or conclusion.
5. The Signature.
6. The Superscription of the envelope.
1. The Heading__
This informs the readers where you wrote the letter, and when. The where (which be the writer’s full postal address) gives the address to which the reader may reply, and the when is for reference, as it gives him the date on which you wrote The position of the heading is the top right-hand corner of the first page the address above the postdate just below it. The heading and the date may alternatively go on the left.
24 Rafia Noor
Bahawalpur 110 057
10 October 2001
The date may be written in any of the following ways:
4 June 2001
4th June 2001
June 4, 2001
4-6-2001
4.6.2001
4/6/2001
To a British person this means the fourth of June; to an American it means the sixth of April. (Americans put the month before the day.)
2. SALUTATION or Greeting.
The form of Greeting will depend upon the relation in which you stand to the person to whom you are writing.
To members of your family, for example, it will be-
Dear Father, My dear Mother, Dear Uncle, Dear Hari, etc.
To friends, it will be-
Dear Hassaan, or Dear Umar, or Dear Hamza, etc.
To business people, it will be-
Dear Sir, Dear Sirs, etc.
[Full examples will be given for each kind of letter later.]
Note. The use of the term Dear is purely formal, and is a mere polite expression, not necessarily implying any special affection. The position of the Salutation is at the left-hand of the first page, at a lower level than the Heading.
3. The COMMUNICATION or Body of the letter.
This is, of course, the letter itself, and the style in which it is written will depend upon the kind of letter you wish to write. The style of a letter to an intimate friend will be very different from that of a purely business letter or an official communication. But a few hints that apply to all letters are given below.
(a) Divide your letter (unless it is very short) into paragraphs, to mark changes c Subject-matter, etc.
(b) Use simple and direct language and short sentences. Do not try to be eloquent and drag in long words, just because they are long words. Be clear about what you want say, and say it as directly as possible.
(c) Try to be complete. It is a sign of slovenly thinking when you have to add post – scripts at the end of a letter. Think out what you want to say before you begin to write and put down your points in some logical order.
(d) Write neatly. Remember that your correspondent has to read what you write, and not give him unnecessary trouble with bad penmanship and slovenly writing
(e) Mind your punctuation, and put in commas and semicolons and fullstops in their proper places. Incorrect punctuation may alter the whole meaning of sentences.
4. The SUBSCRIPTION or courteous Leave-Taking
A letter must not end abruptly, simply with the writer’s name. This would look rude. So certain forms of polite leave-taking are prescribed. Such as-
Yours sincerely, Your sincere friend. Yours faithfully, etc.
(Different leave-taking forms are used in different kinds of letters, and these will be given under their proper heads.]
The subscription, or Leave-taking phrase, must be written below the last words of the letter, and to the right side of the page. This is the traditional method. Note that today there is a growing tendency to place the subscription on the left side.
Note. The first word of the Subscription must begin with a capital letter; eg..
Sincerely yours
5. The SIGNATURE or name of the writer
This must come below the Subscription. Thus:
Yours sincerely,
K.R. Hassaan
In letters to strangers, the signature should be clearly written, so that the reader may know whom to address in reply.
A woman should prefix to the name Miss or Mrs (or: Sheikh or Smf) in brackets. Ms can be used by a woman who does not wish to be called Miss or Mrs Yours faithfully,
(Mrs) J.L. Hassaan
6. The address on the envelope (or postcard)
The address on the envelope or postcard should be written clearly, like this:
To sum up:__
In writing a letter, first write your address and under it the date in the top right-hand corner of the first page. You may alternatively write them on the left.
Then write the Salutation (e.g., Dear Shri Desai,) lower down at the left side of the page, beginning with a capital and putting a comma after it
Next begin your letter (with a capital letter) on the next lower line, to the right of the salutation
At the end of the letter write the Subscription, or words of leave-taking (e.g., Yours sincerely), at the right/left side of the page, with your signature below it.
For example-
16 One Unit Chowk
Bahawalpur 600 017
4 October 2001
Dear Sir,
I shall be much obliged if you send me as soon as possible the books which I ordered a week ago.
Yours faithfully.
Abdul Ghani